Record, detect, and capture meetings automatically on Windows and macOS.
The Noota Desktop App brings the full power of the Meeting Assistant directly to your laptop.
It runs quietly in your system tray, detects meetings automatically, and offers multiple GDPR-compliant recording modes.
1. What is the Noota Desktop App?
The Noota Desktop App is a lightweight Windows and macOS application that:
Detects meetings in real time (calendar + microphone detection)
Automatically records audio, video, or text depending on your compliance settings
Syncs everything to your Noota workspace
Runs silently in the background while you focus on the conversation
📌 Benefit: It offers full feature parity with the web-based Meeting Assistant, without needing a browser tab open.
2. Core value propositions
🚀 Set it and forget it
Automatic meeting detection
Calendar-powered auto-record
Runs from the system tray with minimal distraction
🔒 Enterprise-ready compliance
GDPR-compliant visual recording notifications
Flexible recording modes (text only, audio only, audio + video)
Ideal for high-privacy teams (legal, HR, consulting, finance)
3. Authentication & Onboarding
3.1 Login screen
Users can sign in using:
Email + Password
Opens a secure browser tab
After authentication, the desktop app opens automatically
Google or Microsoft OAuth
Select Google/Microsoft
Authenticate in browser
Redirects to “App Ready” page
Logout anytime
Located under Settings → Logout
4. Calendar Integration (Google & Outlook)
Calendar connection enables:
Automatic meeting detection
Auto-recording based on your schedule
A 7-day calendar view inside the app
4.1 If no calendar is connected
4.2 How to connect your calendar
Click Connect Calendar
- Choose Google or OutlookApprove permissions
Calendar connected
4.3 Calendar view features
7-day upcoming meeting list
Manual refresh
“Record” button per meeting
📌 Benefit: Quickly start or block recording from a single page.
5. Settings & Customization
5.1 Microphone selection
Choose the input device used for recordings.
5.2 Meeting language
Set the default language for transcription.
5.3 Meeting Templates
Choose the summary template Noota will apply after each recorded meeting.
6. Recording Modes (GDPR-aware)
Noota offers flexible capture options depending on your privacy needs.
Text only (most private)
No audio or video stored
Live transcription only
Audio only (default)
Highest accuracy for multi-speaker meetings
No video captured
Audio + Video
Full meeting capture
Ideal for demos, presentations, workshops
7. Smart Recording Controls
7.1 Notifications for detected meetings
ON: Shows notifications when a meeting is detected via microphone
OFF: No notifications — recording can only be started manually
7.2 Auto-record meeting detection
ON (default): Starts recording automatically
OFF: Sends a detection alert instead, allowing manual start
7.3 Download recordings after end
ON: Shows a prompt after each recording to save the file locally
Users can set a default save location in Settings
8. Recording a Meeting
8.1 When a meeting is detected (Auto-record OFF)
8.2 When auto-record is ON
Recording begins immediately (with compliance notifications).
9. Starting a Recording Manually
Click on the Start Recording button
While recording
A floating widget appears:
You can:
Pause
Stop
Open meeting guidelines
📸 Screenshot placeholder: Guidelines popup
10. Ending a Recording
After stopping
Your recording will be sent to your Noota dashboard.
If closing mid-recording
A confirmation warning appears, reminding users that stopping will end transcription.
