Step 1: Navigating the New Interface
Left Panel (Folder System):
The left side of the interface displays a folder system for organizing your recordings.
You can create new folders and subsections to manage your files efficiently.
Use drag-and-drop functionality to move files or folders into different sections.
Team Space:
Share your recordings and meetings with your organization through the team space.
Invite team members directly from the dashboard to collaborate on projects.
Middle Panel (File Display):
This section displays all the files within the selected folder from the left panel.
Two primary buttons: Import and Record, are prominently accessible for quick actions.
Step 2: Importing and Recording Files
Importing Files:
Click the Import button to upload files.
You have two options:
Select from your device: Choose an audio or video file from your computer.
Copy-paste a URL: For example, paste a YouTube video URL to import directly.
Configure import settings:
Number of Speakers: Specify how many people are speaking in the recording.
Language: Select the language spoken in the recording.
Project Folder: Choose the folder where the file will be stored.
Summary Template: Select a pre-defined summary template (e.g., Job Interview Summary).
Recording Meetings:
Click the Record button to start recording face-to-face meetings.
Select settings such as the recording quality and language.
The platform will transcribe the meeting in real-time, providing an initial transcript for feedback, followed by a final, more accurate transcription.
Step 3: Handling Online Meetings
Managing Online Meetings:
On the right side, you can manage your online meetings.
Copy-paste URL: Enter the meeting URL and select a default summary template (e.g., Discovery).
If your calendar is connected, Noota can automatically join your scheduled online meetings.
Automation:
Set up the bot to automatically join all online meetings with a URL link in your calendar.
The bot will wait in the meeting's waiting room until you accept it as a participant.
Step 4: Viewing and Managing Recordings
Interface Overview:
The main interface shows the recorded video/audio, along with a sentiment curve indicating positive and negative moments.
Chapters: Navigate through different sections of the meeting.
AI Summary: Automatically generated summaries that highlight key points of the meeting.
Editing Summaries:
Customize the AI summary by editing or adding specific elements from the transcript.
Use the AI to generate detailed memos, which can be distributed to meeting participants.
Step 5: Exporting and Sharing Summaries
Export Options:
Export summaries via various methods such as email, Notion, HubSpot, Slack, Pipedrive, and more.
Customize the export based on your integration settings.
Step 6: Creating and Customizing Summaries
Summary Templates:
Noota.io offers various summary templates that you can customize.
Drag and drop sections to create a new summary or start from scratch.
Template Customization:
Add new sections, such as "Education" or "Training."
Provide descriptions to guide the AI in extracting relevant information.
Global Search:
Use the global search feature to find specific information across all your transcripts.
Enter keywords, and the AI will locate the relevant sections in your recordings.
Step 7: Personalizing Your Account
Custom Vocabulary:
Add specific names, acronyms, or terms to improve transcription accuracy.
Ensure that unique or industry-specific terminology is correctly transcribed.
Default Settings:
Set default folders and summary templates for new recordings to streamline the process.
Meeting Assistant Settings:
Customize the language, name, and joining behavior of the meeting assistant bot.
Select whether the bot joins meetings automatically, manually, or fully automatically.
Bot Customization:
Change the bot’s image and record disclaimer.
Select the type of recording: screen in action or entire gallery view.
Specify the timing for the bot to join meetings (e.g., a few minutes before or after the meeting starts).
Step 8: Inviting Team Members
Add Members:
Invite team members to join your Noota account.
Share access to recordings, summaries, and other resources.
Manage team permissions and access levels to ensure proper collaboration.