Noota Mail helps you draft replies faster, organize your inbox, and reduce noise — all while keeping full control.
This feature works directly with Gmail or Outlook using OAuth.
What Noota Mail Does
Noota Mail supports your inbox by:
Drafting replies based on your email and meeting context
Categorising incoming messages to highlight what needs attention
Filtering low-value marketing emails
Applying your preferred style, signature, and recurring files
Noota never sends emails automatically unless you explicitly enable auto-send.
1. Connecting Your Mail Account
Noota Mail supports one email account per user.
To connect:
1. Go to Mail Home
2. Click Connect Gmail or Connect Outlook
3. Approve the OAuth permissions
4. You’ll return to Noota with your provider, email, and a Disconnect option
If connection fails
You’ll see an error screen with a brief explanation and a Back button to retry.
2. Draft Replies
Noota can generate reply drafts directly inside your mailbox.
You always review, edit, and send the final message.
Available toggles
Create drafts
After-meeting drafts (based on recent meetings in Noota)
Follow-up drafts
Draft customization
Custom prompt editor (tone, structure, guidelines)
Recurring file uploads
HTML signature builder with preview
Font family, size, and color settings
Follow-up delay slider (disabled if follow-ups are off)
3. Categorisation & Labels
Enable this option if you want Noota to organise your inbox automatically.
Predefined categories
To respond
FYI
Comment
Notification
Meeting update
Actioned
Awaiting reply
Marketing
Custom label management
Create new labels
Edit label names
Delete labels (with confirmation)
You can also enable auto-drafting for selected labels (e.g., always create a draft for “To respond”).
4. AI Sensitivity
This section controls how proactive Noota should be.
Reply frequency (1–4)
How often Noota suggests a reply draft.
Marketing filter (1–4)
How aggressively Noota identifies and hides promotional emails.
Color indicators move from green → yellow → red to show increasing strictness.
5. What Noota Will Not Do
To guarantee control:
Noota will not send emails automatically unless you enable auto-send
Noota will not change your folder structure
Noota will not apply labels unless Categorisation is turned on
Noota will not use your emails for training models
6. Security
OAuth permissions follow your organization’s rules
Drafts are created directly in your inbox
All actions are reversible
Data is processed under Noota’s GDPR-first infrastructure (EU hosting)
7. Who Can Use Noota Mail
Available on: Pro, Business, Enterprise
One email account per user
Requires a Gmail or Outlook account with OAuth enabled
8. FAQs
Does Noota send emails automatically?
No. Drafts only, unless you manually enable auto-send.
Can I connect multiple email accounts?
No. One account per user, but you can disconnect and switch anytime.
Can I disable certain features?
Yes. Each feature (drafts, follow-ups, labels) has its own toggle.
What happens if OAuth fails?
You’ll see an error page with the option to retry.
Next Steps
Connect Gmail or Outlook
Configure your Draft Reply settings
Enable Categorisation and Sensitivity if needed
Start reviewing and sending drafts from your inbox